Prince George’s Swimming Pool Inc.
Board Meeting
MINUTES
January 24, 2010
Present: Whitney, Liz, Mary, Jenny, Dave, DJ, Chip, RJ, Mark
Apologies: Becki, Don, April
Absent: Rebbie
MMA
- Food/special events: Mark to investigate tax and health code re food &c. sales.
- Communications: Ops Manual (Linda will review changes after DJ has incorporated the communicated changes and DN will then ask MaryBeth to review all our public documents to ensure they are consistent.) Need language for babysitters. DN
- Pool Management: Final bill outstanding, minus $100 for missing camera. Chip
- Physical Plant: Whitney to produce and distribute master calendar and project list. Whitney/RJ
- Special Events: A committee to consider making changes to our current party registration system (including fees) has been established. Work will begin after the New Year due to committee member's request. Chip
Agenda/Committee Reports:
- Finance
- Loan Refinance – no update.
- PGPFinancials.xls file – all looks good so far. ϑ Net income in 2009 was c$19K and c$22K in 2008.
- Special Events
- Financing band nights: the board agreed to fund entertainment to the tune of $2,500 for the season. There will be five bands this season, one each month and one each at Countdown and Oktoberfest. The remainder is to be used to fund movie nights and DJs. Chris Richardson will assist with music in 2010. Chip
- Membership
- New Application – highlight Capital Improvement Fee and remove children after birthdate. No partial refunds will be made. The entire membership unit must complete the co-op hours. Add line: The primary means of communication with the membership is via e-mail on the listserv. DN
- E-newsletter to be e-mailed by end of February. DN
- Pool Management
- Prince George's County has a new law on towing companies and towing signage. We will probably need new signage. DN
- Management Committee is reviewing the contract from LH and expects to have a signed contract by the end of February. Stamp for guests; toddler pool open from 10:00AM until 12:30PM, then guests must leave. Toddler pool opening on up to 12 Saturdays agreed if cost up to $900. Contract to be voted on by e-mail. Chip etc.
- LH is actively recruiting a mature, experienced, full-time manager for PGP.
- Physical Plant
- A work-day schedule was distributed. Whitney to e-mail sign-ups. (DJ May 1st)
- Shade/Swamp/roof/men’s stalls/list of tasks being worked on. RJ/PP
- Welcoming – will continue with last season’s work and introduce a trivia night etc.
- Communications – newsletter and ops manual. Online party form for Chip. DJ
- Board Meetings: February 21st @ 4:00 at Chip’s; March 21st @ 4:00PM at DJ’s; April 18th @ 4:00PM at Liz’s; May 9th @ 4:00 at the Pool; May 23rd at 4:00PM at the Pool.
Next Meeting: February 21st @ 4:00 at Chip’s.
Minutes of past meetings:
